If you'd like to organize a new sync-up, please add the info in the table\r
below. Please also create a calendar event for it and invite calendar@llvm.org\r
to the event, so that it'll show up on the :ref:`llvm-community-calendar`. \r
+Please see :ref:`llvm-community-calendar-host-guidance` for more guidance on\r
+what to add to your calendar invite.\r
\r
.. list-table:: LLVM regular sync-up calls\r
:widths: 25 25 25 25\r
information to the list above. Please create a calendar event for it and\r
invite calendar@llvm.org to the event so that it'll show up on the \r
:ref:`llvm-community-calendar`.\r
+ Please see :ref:`llvm-community-calendar-host-guidance` for more guidance on\r
+ what to add to your calendar invite.\r
* When starting an office hours session, consider typing something like "*Hi,\r
I'm available for chats in the next half hour at* video chat URL. *I'm\r
looking forward to having conversations on the video chat or here.*" on the\r
.. raw:: html\r
\r
<iframe src="https://calendar.google.com/calendar/embed?height=600&wkst=1&bgcolor=%23ffffff&ctz=UTC&showCalendars=0&showDate=1&showNav=1&src=Y2FsZW5kYXJAbGx2bS5vcmc&color=%23039BE5" style="border:solid 1px #777" width="800" height="600" frameborder="0" scrolling="no"></iframe>\r
+\r
+.. _llvm-community-calendar-host-guidance:\r
+\r
+Guidance on what to put into LLVM community calendar invites\r
+^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^\r
+\r
+Please put the following pieces of information in your calendar invite:\r
+\r
+* Write a single paragraph describing what the event is about. Include things\r
+ such as who the event is for and what sort of topics are discussed.\r
+* State explicitly that the :doc:`CodeOfConduct` applies to this event.\r
+* Make it clear who:\r
+\r
+ * the organizer is.\r
+\r
+ * the person to contact is in case of any code-of-conduct issues. Typically,\r
+ this would be the organizer.\r
+\r
+* If you have meeting minutes for your event, add a pointer to where those live.\r
+ A good place for meeting minutes could be as a post on LLVM Discourse.\r
+\r
+An example invite looks as follows\r
+\r
+.. code-block:: none\r
+\r
+ This event is a meetup for all developers of LLDB. Meeting agendas are posted\r
+ on discourse before the event.\r
+\r
+ Attendees are required to adhere to the LLVM Code of Conduct\r
+ (https://llvm.org/docs/CodeOfConduct.html). For any Code of Conduct reports,\r
+ please contact the organizers, and also email conduct@llvm.org.\r
+\r
+ Agenda/Meeting Minutes: Link to minutes\r
+\r
+ Organizer(s): First Surname (name@email.com)\r
+\r